AI Bookkeeping for Trucking
— Stop Guessing, Start Growing
You know your rate per mile. But do you know your cost per mile? Fuel, maintenance, insurance, tolls, truck payments — it all adds up. Upload your statements and settlement sheets. Our AI calculates your true operating cost so you can negotiate better rates and stop running loads at a loss.
The trucking bookkeeping problem nobody talks about
You don't know your real cost per mile
Fuel is obvious. But maintenance, insurance, truck payments, tolls, lumper fees, permits, and overhead? Most owner-operators underestimate their cost per mile by 15-25 cents. That's the difference between profit and loss.
IFTA reporting is a quarterly headache
Tracking fuel purchases by state and miles driven per jurisdiction — manually — is error-prone and time-consuming. One mistake and you're facing penalties or audits.
Settlement sheets are confusing
Gross pay, fuel advances, deductions, escrow — your carrier settlement sheet has 15 line items. Without proper reconciliation, you don't know what you actually earned.
Tax deductions are being missed
Per diem, truck payments, maintenance, insurance, phone, ELD subscription — truckers have dozens of deductible expenses. If they're not categorized properly, you're overpaying taxes.
How our AI handles trucking bookkeeping
Upload settlements & receipts
Settlement sheets, bank statements, fuel receipts — drag and drop or forward by email. We parse everything automatically.
AI categorizes & calculates
Fuel, maintenance, tolls, insurance, truck payments — all categorized. Per-mile cost and per-load profitability calculated.
Human-reviewed reports
A dedicated bookkeeper reviews everything. Monthly P&L, IFTA data, quarterly tax estimates — delivered to your portal.
Features built for trucking
Per-Mile Cost Tracking
Total operating cost per mile including fuel, maintenance, insurance, payments, tolls, and overhead. Know your breakeven rate.
IFTA Reporting Support
Fuel purchases tracked by state. Miles per jurisdiction calculated. Quarterly IFTA data prepared and ready to file.
Settlement Reconciliation
Gross pay, fuel advances, deductions, escrow — every line item reconciled against your bank deposits.
Equipment Depreciation
Truck, trailer, and equipment depreciation tracked. Section 179 and bonus depreciation maximized.
Per-Load Profitability
Revenue minus fuel, tolls, and variable costs per load. Know which lanes and brokers are most profitable.
Driver Payroll & 1099s
For fleets: driver payroll, per diem tracking, and year-end 1099 preparation for independent contractors.
What's included in every plan
Trucking types we serve
FAQs — Trucking Bookkeeping
How does AI handle trucking bookkeeping?
Upload settlement sheets, bank statements, and fuel receipts. Our AI categorizes everything and calculates per-mile costs. A human bookkeeper reviews and delivers monthly financials.
Do you handle IFTA reporting?
Yes. Fuel purchases tracked by state, miles per jurisdiction calculated, quarterly IFTA data prepared and ready to file.
Can you track per-mile costs?
Yes. Total cost per mile including fuel, maintenance, insurance, payments, tolls, and overhead. Know your breakeven rate for every load.
Do you work with owner-operators and fleets?
Yes. Solo owner-operators, small fleets, and freight brokers. Per-truck P&L for fleets, per-load profitability for owner-operators.
Keep rolling. We'll keep your books clean.
Upload your first settlement sheet free. Get your per-mile cost in 48 hours — no credit card required.