Bookkeeping built for trucking companies and owner-operators
IFTA fuel tax reporting, per-mile cost tracking, fleet maintenance records, DOT compliance documentation, and tax-ready books — managed by a bookkeeper who understands trucking.
What we handle for trucking companies
Trucking has unique financial complexity. We specialize in all of it.
IFTA Fuel Tax Reporting
Quarterly IFTA returns with fuel purchase tracking by jurisdiction, mileage allocation, and tax liability calculation.
Per-Mile Cost Tracking
Accurate cost-per-mile calculations covering fuel, maintenance, insurance, permits, and depreciation.
DOT Compliance Records
Financial documentation maintained for DOT audits — equipment depreciation, insurance records, and proper categorization.
Fleet Maintenance Tracking
Maintenance expenses tracked per vehicle with scheduled vs. unscheduled repair categorization and lifecycle cost analysis.
Owner-Operator & Driver Payroll
1099 payments to owner-operators, W-2 payroll for company drivers, per-diem calculations, and settlement statements.
Lumper Fees & Load Expenses
Per-load expense tracking including lumper fees, tolls, scales, and detention charges for true profitability analysis.
Deadhead Mile Analysis
Track empty miles separately to calculate revenue-per-mile vs. total cost-per-mile for better load pricing.
Revenue & Profitability Reports
Monthly P&L by truck, by driver, or by lane. Identify your most and least profitable operations.
Why trucking businesses choose us
Industry-Specific Expertise
Your bookkeeper understands IFTA, per-diem rules, equipment depreciation, and the unique cash flow patterns of trucking.
Profitability Visibility
Know your true cost-per-mile, profitability per truck, and which lanes make money — not just your total revenue.
Tax Season Ready
Depreciation schedules, fuel tax credits, per-diem deductions, and all expenses properly categorized for maximum deductions.
Scale Without Complexity
Whether you run 1 truck or 50, our systems scale with you. Add trucks and drivers without adding accounting complexity.
Plans for trucking companies
All plans include IFTA tracking, per-mile reporting, and a dedicated bookkeeper with trucking experience. Choose based on fleet size and complexity.
View All PlansFrequently Asked Questions
Do you handle IFTA fuel tax reporting?
Yes. We track fuel purchases by state/jurisdiction, calculate per-mile fuel consumption, and prepare your quarterly IFTA returns. We ensure accurate mileage allocation across all jurisdictions your fleet operates in.
Can you handle both owner-operator and company driver accounting?
Absolutely. We manage both models — tracking 1099 payments to owner-operators and W-2 payroll for company drivers. We also handle per-diem calculations, fuel advances, and settlement statements.
How do you track per-mile costs?
We categorize all expenses (fuel, maintenance, tires, insurance, permits) and divide by total miles driven to give you accurate cost-per-mile reporting. This helps you price loads profitably and identify cost overruns.
Do you handle DOT compliance documentation?
We maintain financial records required for DOT audits, including proper expense categorization, equipment depreciation schedules, and insurance documentation. We don't handle safety compliance (hours of service, inspections) but we keep your financial house in order.
What about lumper fees and deadhead miles?
We track lumper fees as a separate expense category so you can see their impact on profitability per load. Deadhead miles are tracked to help you calculate true cost-per-revenue-mile versus cost-per-total-mile.
Can you track profitability per truck or per route?
Yes. On our Growth and Enterprise plans, we set up your chart of accounts to track revenue and expenses per truck, per driver, or per route — giving you visibility into which assets and lanes are most profitable.
Your fleet deserves a bookkeeper who gets trucking.
Plans from $249/mo. IFTA reporting, per-mile tracking, and all software included.
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Pricing Plans
Transparent monthly plans from $249/mo. All software included, no hidden fees.
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