Stop emailing receipts.
Just drop them in.
Upload through the portal, forward from your inbox, or snap a photo on your phone. Our AI reads every receipt — vendor, date, total, tax, category — and logs it automatically. No Dext. No Hubdoc. No QBO add-on. Already included in your plan.
Three ways to get receipts in
Whichever way fits your workflow — we process it the same way, instantly.
Upload in Portal
Drag and drop receipts directly into your dashboard — JPG, PNG, PDF, HEIC. Upload one at a time or select multiple at once.
- Drag & drop anywhere on the page
- Select multiple files at once
- Supports JPG, PNG, PDF, HEIC/HEIF
- Up to 20 MB per file
- Processing starts within seconds
Forward by Email
Every account gets a unique email address (e.g. your-biz-abc123@bookkeeping.business). Forward receipts directly — from anywhere.
- Dedicated address per organization
- Forward from Gmail, Outlook, Apple Mail
- Attach multiple receipts per email
- Works with email rules & auto-forwards
- No login needed — just forward and forget
Snap on Your Phone
Open your portal on mobile, tap Upload, and take a photo of your receipt right there. Works with paper receipts, invoices, and printed statements.
- Mobile-optimized upload interface
- Tap to open camera directly
- Paper & printed receipts both work
- HEIC photos from iPhone supported
- No app download required
WhatsApp & Telegram receipt upload — coming soon
Forward receipts directly from WhatsApp or Telegram to your dedicated bot. Same AI extraction, zero extra steps. No app download, no login — just send and forget.
AI reads the receipt.
You do nothing else.
The moment a receipt comes in — via upload, email, or photo — our AI model processes it and extracts structured data automatically. No manual data entry. No tagging. No follow-up emails from your bookkeeper.
Vendor Name
Identifies the merchant or vendor from any receipt format — printed, handwritten, or digital PDF.
Transaction Date
Reads the purchase date off the receipt and stores it against the correct accounting period.
Total Amount
Extracts the total paid — including line items, tips, and any partial amounts on split receipts.
Tax Breakdown
Pulls out sales tax, VAT, or HST separately so it maps correctly to your tax accounts.
Expense Category
Auto-categorizes into standard chart-of-accounts buckets: meals, travel, office supplies, utilities, and more.
Full Audit Trail
Every receipt is timestamped, sourced (upload/email), and stored with the original file for 12 months on paid plans.
Powered by Claude AI + GPT-4o — not a basic OCR scanner
We use large language models — the same technology behind Claude and ChatGPT — to read receipts, not just pixel-match text. This means it works on wrinkled receipts, photos taken at an angle, foreign currencies, handwritten notes, and complex multi-line invoices. It understands context, not just characters.
No more “can you send me that receipt?”
Traditional bookkeepers constantly follow up by email asking clients to send missing receipts. You forward one, they ask for another. You forget one, they send a reminder. It's a loop that wastes everyone's time.
With receipt capture built into our platform, everything flows automatically. Your receipts arrive — by whatever method you prefer — get processed, categorized, and matched to your books. Your bookkeeper sees them the moment they come in. No chasing. No email threads. No back-and-forth.
The old way — manual & slow
Our way — automatic & logged
What Dext, Hubdoc & QBO charge extra for
Receipt capture is a core bookkeeping function. Treating it as an add-on is how software companies extract more money from small businesses. We disagree.
| Feature | Dext / Hubdoc | QBO Receipt | BookKeeping.business |
|---|---|---|---|
| Receipt upload (portal) | |||
| Email forwarding | |||
| Phone photo capture | |||
| AI data extraction | Basic | ||
| Vendor / date / total / tax / category | Partial | ||
| Searchable receipt history | |||
| Direct bookkeeper access | |||
| Included in bookkeeping plan | |||
| Monthly Cost | $30–$65/mo extra | $10–$20/mo extra | $0 extra — included |
Receipt credits by plan
Each plan includes a monthly receipt credit allowance. Credits reset every month on paid plans. Free accounts get 20 receipts total to try the feature before upgrading.
Free
20
receipts total
Lifetime cap
Essentials
100
receipts / month
Resets monthly
Growth
300
receipts / month
Resets monthly
Enterprise
500
receipts / month
Resets monthly
Data retention
Paid plans: 12 months of receipts stored. Free accounts: 30 days.
Dedicated email address
Every organization gets its own unique receipt email — auto-provisioned on signup.
Your books. Your receipts. One place.
Sign up free and send your first 20 receipts in. No Dext account needed. No add-on required. Just forward them.