AI Bookkeeping Services in SF
— Automate Your Books
You're building the future in the Bay Area. Your bookkeeping shouldn't feel like it's from the past. Upload your documents, let AI handle the categorization, and get investor-ready financials every month. Plans from $249/mo.
Why SF business owners are drowning in spreadsheets
Investor-ready financials are non-negotiable
Your VC wants monthly P&L, burn rate, and runway projections. If your books are 2 months behind, that conversation gets awkward fast.
California + SF tax double whammy
State income tax up to 13.3%, $800 franchise tax, SF Gross Receipts Tax, and district-level sales tax. Miss any of these and you're paying penalties.
SaaS revenue recognition is complex
Annual contracts, monthly subscriptions, usage-based billing, refunds — recognizing revenue correctly under ASC 606 requires precision your spreadsheet can't deliver.
SF bookkeepers are the most expensive in the US
Local bookkeepers charge $40-60/hour. At 20 hours a month, that's $800-$1,200 — before software costs. And good luck finding one who understands SaaS metrics.
How it works — 3 steps to clean books
Upload everything
Bank statements, Stripe exports, invoices, receipts — drag and drop or forward by email. We handle every format.
AI processes it all
Our AI categorizes transactions, matches payments, flags duplicates, and handles SaaS revenue recognition automatically.
Human-reviewed reports
A dedicated bookkeeper reviews every AI output. Monthly P&L, Balance Sheet, Cash Flow, and burn rate — delivered to your portal.
Built for the Bay Area's business landscape
For VC-Backed Startups
Burn rate dashboards, investor-ready financials, R&D tax credit tracking, SaaS revenue recognition. From pre-seed to Series C.
For SaaS Companies
MRR/ARR tracking, deferred revenue, subscription billing reconciliation, ASC 606 compliance. Built for recurring revenue.
For Freelancers
1099 tracking, quarterly estimated taxes, home office deductions. SF's freelance community is massive — we handle the complexity.
For Restaurants
POS reconciliation, tip reporting, COGS tracking, delivery app payouts. From the Mission to North Beach.
For Ecommerce
Multi-channel reconciliation, inventory valuation, COGS per SKU, California sales tax district tracking.
For Professional Services
Client billing, partner distributions, retainer tracking. Law firms, consultancies, and agencies across the Bay.
SF's tax structure is unique. We track gross receipts against the thresholds that matter.
San Francisco taxes gross receipts — not just net income — and layers several city-specific levies on top of California's regime. Here's what actually applies.
SF Gross Receipts Tax
A progressive tax on a business's gross receipts attributable to San Francisco activity, with rates that vary by business activity category (services, retail, manufacturing, real estate, financial services, etc.) and currently top out around 0.975% for the highest-rate categories at the highest receipts tiers. The registration threshold has been $2.19M in gross receipts; businesses below it are generally exempt. We track your rolling gross receipts against the threshold so you don't get caught unregistered, and we categorize your activity so the right rate table applies.
SF Homelessness Gross Receipts Tax
An additional gross receipts tax layered on top of the main GRT for businesses with gross receipts above $50 million, with rates of roughly 0.175%–0.69% depending on activity category. Applies to a much smaller set of operators, but for those who qualify, it's an easy filing to miss in the first year it kicks in.
SF Payroll Expense Tax
Historically, SF charged 1.5% on payroll expense attributable to work performed in San Francisco. The city has been phasing this tax out in favor of the Gross Receipts Tax, but transitional rules and supplemental business taxes (including the Commercial Rents Tax and Overpaid Executive Gross Receipts Tax) still apply to specific subsets of businesses. We check each filing cycle for which mechanic applies to your business.
SF Business Registration Fee
An annual fee that every SF business pays, tiered by gross receipts. It's small relative to the GRT but it's a legal requirement to operate and late registration penalties stack. We schedule it so the renewal never gets missed.
What you get — not just bookkeeping
Local compliance in California
13.3%
Top CA state income tax rate — highest in the US
$800
Minimum annual franchise tax for LLCs and corporations
GRT
SF Gross Receipts Tax — varies by business activity (0.053%-0.654%)
Pricing that scales with you
Plans from $249/mo — dedicated bookkeeper, payroll, all software included.
See full pricing breakdownFAQs — SF Bookkeeping
How does AI bookkeeping work for SF businesses?
Upload your bank statements, Stripe exports, invoices, and receipts. Our AI categorizes everything and generates draft reports. A human bookkeeper reviews before delivering your monthly financials.
Do you handle California and SF-specific taxes?
Yes. We track CA state income tax, the $800 franchise tax, SF's Gross Receipts Tax, and district-level sales tax. All flagged automatically.
Do you work with VC-backed startups?
Yes. Burn rate tracking, investor-ready financials, R&D categorization, SaaS revenue recognition, and cap table-friendly reporting. Pre-seed to Series C.
How much does bookkeeping cost in San Francisco?
Plans start at $249/mo — a fraction of what SF bookkeepers charge at $40-60/hour. Includes dedicated bookkeeper, all software, payroll, and monthly reports.
Build the future. We'll handle the books.
Upload your first bank statement free. Investor-ready financials in 48 hours — no credit card required.